Annual Inventory Process; Due Date March 31

This is a reminder that the annual property inventory must be completed by March 31, 2012. Santa Fe rules 5 and 5.7P that took effect on July 1, 2009 established:

1. An increase in the tangible property tracking threshold from $1,000.00 to $5,000.00 except for computers, projectors, cameras and any other attractive items that the property custodians consider necessary to track.

2. The property coordinator is responsible for performing an annual property inventory of only those items valued over $5,000.00.

3. The property custodians are responsible for performing an annual property inventory of all their attractive items and property valued under $5,000.00.

To facilitate this task, ITS developed an application on eStaff where the property custodian or designee can update the property information upon completion of their inventory. Find below the list of the property custodians with their respective designee and the property update instruction for the eStaff application.

• List of departments with their respective property custodian

• How to perform the annual property inventory/instructions for property custodians or designees

Ta access the above-mentioned list of departments and for how to perform the annual property inventory click here.

For more information, contact Property Coordinator Francisco Lopez at 395-5207.